CALL FOR APPLICATIONS: FINANCE AND ADMINISTRATION MANAGER

Job Title: Finance & Admin Manager

Reporting to: Country Director

Employment Type:  Full -Time

Duty Station: Kampala

Job Summary:  

The Finance & Administration Manager will be responsible for overall financial planning, comprehensive financial monitoring and reporting, maintaining financial, and administrative services, and supporting River Flow International (RIFI) -Science Teaching and Innovations Africa (STIA) FI-STIA operations. Additionally, the ideal candidate will oversee general administration; Ensure compliance with finance policies and procedures, Supervision and Capacity Building of the finance team. He/she will head the Finance and Admin Department, be a strategic thought partner, and report directly to the Country Director (CD). The Finance & Admin Manager must work within the International Financial Reporting Standards (IFRS), policies, and procedures in compliance with RIFI-STIA’s Finance and Administration Manual.

Key Duties and Responsibilities: 

Manage Financial Planning, Monitoring and Reporting

  • Prepare and maintain financial forecasts in consultation with the Country Director and senior management team (including the annual budget and the medium-term business plan) in line with the Generally Acceptable Accounting Procedures (GAAP).
  • Lead and advise the Programs team on resource mobilization strategies. Develop donor Budgets as required.
  • Execute the RIFI- STIA Finance Manual effectively and manage the financial risks policy.
  • Manage relationships with donors and partners, and support the Country Director in designing and implementing appropriate financing tools;
  • With support from the Programs Manager, he/she will set appropriate financial due diligence procedures for projects and perform financial assessments of the different projects at RIFI-STIA
  • Advise the Senior Management Team (SMT) on the organization’s policies and procedures. Play a leading role in the formulation and review of policies as well as ensuring compliance with the policies by staff, partners, and representatives of RIFI-STIA.
  • Ensure a sound internal control system in the organization. Advise the SMT on the required processes for enactment of the strong and sound internal control system.
  • Ensure efficient financial monitoring and reporting (including monitoring expenses and revenues, reviewing and upgrading existing procedures, and ensuring the production of appropriate financial reports for internal and external clients);
  • Lead in the statutory audits of the organization. Ensure that the organization carries out the annual audits on time and in line with the International Financial Reporting Standards (IFRS) and international standards on audit.
  • Liaise with the Programs Manager, and ensure proper accountability procedures are in place and being followed by the responsible staff. Accountability procedures related to all donor funding should be reviewed, approved, and followed at all times.
  • Consolidate and submit monthly project budget variance reports (vote monitoring report) to the Country Director
  • Review the Advance Register every week and follow up any overdue accountabilities at the National office. These will be submitted to the Country Director monthly.
  • Organize, chair, and prepare internal audits and finance committee meetings.

Oversee General Administration

  • With support from the Administration Officer and the Program Manager, the Finance and Administration Manager shall oversee office management duties;
  • Be the chair of the budgeting committee at the Country Office and review all department and field office budgets.
  • With support from the Admin Officer maintain an updated fixed asset register.

Ensure compliance

  • With support from the Human Resources Officer ensure compliance with relevant National labour regulations and the HR Manual;
  • With support from other managers and officers, ensure compliance with internal policies, statutory obligations, and donors’ requirements.

Supervision

  • Shall be responsible for the finance department and supervise all finance department staff at national and field offices.
  • Supervise the work of all departmental staff and ensure that their roles and responsibilities are clear and attainable. Set monthly, quarterly, and annual Key Performance Indicators (KPIs) for the entire finance staff.

Capacity Building

  • Lead the disseminating of the Finance and Administration policies to the different departments.
  • Lead processes of training and building capacity of all staff in matters of the STIA Finance and Administration policy for easy administration.
  • Carry out capacity building on basic accounting and reporting on regular intervals for all staff including non-finance managers and carry on mentorship in specific areas for the finance department staff.
  • Be the primary resource person on Finance Management.

Qualifications, Skills and Experience: 

  • Must hold a university degree in Commerce, Accounting, Statistics, Economics or related field from a recognized institution; Master’s in Business Administration, Finance or Human Resource is preferred. Full professional certification (CPA/ACCA) is required.
  • At least six years of work experience in planning processes, performance management, monitoring and evaluation, and capacity building in a robust NGO or INGO.
  • Experience in designing and managing budgets and the corresponding International NGO’s acceptable reporting formats.
  • Experience in and compliance with at least USAID, UN, EU, World Bank or AFD financial regulations and reporting for projects is desirable.
  • Significant knowledge and experience of all core financial management activities, including accounts payable, cash management, budget development, statutory requirements, and standard accounts.
  • Proficiency in numeracy skills and good computer skills in the latest and common accounting software.
  • Ability to prioritize work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through.
  • Good analytical and conceptual thinking skills with a proven proactive approach to identifying and resolving problems and suggesting improvements that continuously seek to improve the organization’s service. 
  • Excellent personal communication skills, in written and verbal English
  • A high level of self-awareness, personal energy, stamina, and flexibility.  Ability to work creatively, effectively, and under the initiative.
  • Ability to pay attention to detail.

Application Process:

Interested candidates are invited to submit their motivation letter and resumes detailing their qualifications and experience as on PDF file to info@stiafrica.org or info@riverflowinternational.org by 10th June 2024. We are eager to welcome a new team member who is ready to make a significant impact on our financial and administrative operations. Visit www.stiafrica.org or www.riverflowinternational.org

 

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